Application Check List
American Data Technology, Inc. provides quality erate web hosting, erate exchange hosting, and erate email services under Priority one - Internet access category.
Pre-Application Process
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DO Update your contact information with the Client Services Bureau (1-888-203-8100)
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DO make sure that your technology plan covers the complete upcoming funding year.
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DO verify that your technology plan has the 5 required elements: Goals, Professional Development, Needs Assessment, Budget, and Evaluation Process.
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DO write your technology plan before filing the Form 470.
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DO have a certified tech plan approver certify your technology plan before services start.
Form 470 and Competitive Bidding
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DON'T allow a service provider that may bid on your services to fill out your FORM 470.0
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DON'T wait until the Form 471 window opens to file your Form 470.
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DO list your requested services on your Form 470- or your RFP if you have one.
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DO list your requested services in the correct categories of service (Telecommunications, Internet Access, Internal Connections, or Basic Maintenance of Internal Connections).
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DO mark the correct boxes in Block 2 for multi-year contracts and/or voluntary extensions.
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DO certify your Form 470 prior to the close of the Form 471 application window.
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DO ensure a fair and competitive bidding process. All service providers must be treated equally and cannot be given biased or privileged knowledge of the bid.
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DO select the most cost-effective service provider, with price as the primary factor.
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DO keep ALL records relating to the bid evaluation process (winning and losing bids, worksheets, evaluation criteria, contract). Note in a memo if one (or no) bids are received.
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DON'T sign a contract until the Form 470 has been posted for 28 days.
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DO remember that contracts must be signed and dated by both parties before filing the Form 471.
Form 471
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DO verify that services ordered match the category requested on the correct Form 470.
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DO file separate Form 471 applications for Priority 1 services and Priority 2 services.
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DO read the Eligible Services List and request discounts only on eligible services.
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DO complete your Item 21 Attachment and include the pre-discount prices of the services.
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DO split out requests of questionable eligibility into Separate Funding Request Numbers (FRNs).
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DO check your math. The Form 471 and the Item 21 attachment totals should match.
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DO file electronically and DO certify online before the close of the window.
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DO keep a record of postmark or electronic submission.
For additional information, please use the USAC resources listed below:
Technology plan approvers: http://www.usac.org/sl/tools/reference/tech/default.asp.
Form 470 questions:
http://www.usac.org/sl/applicants/step03/form470-filing-information.aspx
Calculating discount levels:
http://www.usac.org/sl/applicants/step05
Form 471 questions:
http://www.usac.org/sl/applicants/step07